Financial and document management software. ERPs and CSPs

We live in a fully digitalized world. Wherever you look, technology has been seamlessly integrated, but there are still people (and companies) who are reluctant to take the leap and go digital.

If we focus on companies, there are still many that do everything in paper format. Filing cabinets full of invoices, documents, payment receipts... what may seem chaotic is a reality in many companies with the problems of low productivity and the possibility of misplacing documents that this implies. To put an end to these filing mechanisms, financial and document management software is born.

What is a financial and document management software?

A document management software is a tool that allows you to work with all the information electronically. These types of software are usually collaborative so that several team members (as long as they have permission, of course) can access them and work together. With this you gain productivity and the information between departments and between different positions in the company is much faster, direct and error-free.

As you will see, it is designed to positively influence work processes, achieving information transversality, more speed and cost reduction. These are the three main benefits of having a document management software and implementing it in work processes, but there are still more. Increasing security, standardizing and normalizing processes and structures, and controlling the return on investment are benefits that directly affect work processes.

In addition to the above, financial and document management software can bring even more to companies when coupled with ERPs or CSPs. An ERP refers to an enterprise resource planning system. A CSP, on the other hand, focuses on adding security to information. With this, it manages to ensure reliable and secure communications with approval flows, taking security a step further by not only focusing on avoiding risks of access to information by unauthorized persons.

It is clear that these implementations involve an investment for companies but the return received can be very fruitful and interesting, achieving a return on investment in the medium term.

How do invoices, invoicing processes and these softwares relate to each other?

How can we relate the software directly to the invoices and billing processes? Can we create some kind of automation to help us even more in our daily work? Let's go in parts.

We will start by talking about how we can relate invoices and billing processes with this kind of software. Mainly, we can get a relation of each supplier with its invoicing. With this we will be able to filter invoices according to amount, areas or any other type of criteria that we can use internally to improve.

The CSP brings an extra plus of security to the ERP. Think that, in the case of invoicing, customer security data are being handled, so it is necessary that these are safe against possible data leaks or cyber-attacks. This is why these two softwares complement each other perfectly.

On the subject of automation, the answer is yes. These softwares can be connected to other programs, such as, for example, accounting software, so that any entry in it is automatically transmitted to the invoicing and document management software. In addition, these programs also provide the option of automatically keeping track of the sending, receipt and payment/collection status of invoices. In this way, with a simple click you can check the status of your invoices.